Summary
Create, edit, and delete an email signature in Outlook, and choose whether it is added automatically to new messages, to replies, or both. Includes what NEO expects a staff signature to contain.
Body
✎️ Add or Change Your Email Signature
Set the block of contact details that goes out with your mail.
✅ Before You Begin
- You need an active NEO A&M College account with SSO access
- An internet connection is required
- Your job title and department, as you want them to appear
- 🕐 Estimated time: 10 minutes
💻 Which Outlook do these steps describe?
Written for
Outlook on the web and
New Outlook for Windows, which share the same layout.
Classic Outlook for Windows is laid out differently — if your ribbon has a
Send / Receive tab, you are using classic. See
Classic Outlook vs. New Outlook.
✎️ Create a Signature 🕐 ~5 minutes | Web and New Outlook
- Select the Settings gear in the top-right corner.
- Select Accounts, then Signatures.
- Select Add signature.
- Give the signature a name, then type the signature itself in the box below.
- The name is only for you — it is how you pick this signature later. Recipients never see it.
- Select Save.
💡 Tip: Keep it to name, title, department, NEO A&M College, and a phone number. Long signatures with images and quotations are harder to read on a phone and often get stripped by other mail systems.
🔄 Use It Automatically 🕐 ~1 minute | Same screen
A signature is not added to anything until you choose where it applies. This is the step people miss.
- On the same Signatures screen, find Default for new messages and pick your signature.
- Find Default for replies and forwards and pick a signature there too.
- You can choose a different one for each, or (none) for replies.
- Many people use the full signature on new messages and a shorter one, or none, on replies, so long threads do not fill up with repeated contact details.
⚠️ Note: If you created a signature but it is not appearing, this is almost always why — it exists, but it has not been set as a default for anything.
🗑️ Change or Remove a Signature 🕐 ~2 minutes | Same screen
- Go to Settings → Accounts → Signatures.
- Select the signature you want to change.
- Select Edit signature to change it, or Delete signature to remove it.
- Select Save.
⚠️ Note: In classic Outlook, signatures live under File → Options → Mail → Signatures. A signature made in classic Outlook is stored on that computer and does not follow you to the web or to another machine; one made on the web does follow you.
📞 Still Need Help?
If you encounter any issues not covered in this guide, please contact the NEO A&M College IT Help Desk:
🌐 Helpdesk Portal: support.neo.edu
📞 Phone: (918) 540-6099
📧 Email: neosupport@neo.edu
📍 Walk-in: I.T. Services, Library/Administration Building, 2nd Floor, Room 216
🕐 Hours: Monday – Friday, 8:00 AM – 5:00 PM