How do I add an Email Distribution List member?

Self Help Article (External)

Purpose

This self-help article will assist end users in understanding how to add members or owners to email distribution lists within the IDMS system.

An email distribution list owner has the ability to manage various attributes of an email distribution list, including adding or removing members and updating group details. However, owners are not automatically members of the list—they must be added separately if membership is required.

Membership in an email distribution list is assigned in one of two ways:

• Automatically based on employment or student data in the IDMS system.
• Manually by a designated email distribution list owner.

Requirements

Step by Step Procedures

Details

If you have access to your IDMS Account.

1. Login in to your schools system:

   • O-Key

   • C-Key

   • Gold Key

   • Aggie Access

   • Lion Key

2. On the left hand side of your personal profile page (near the bottom) you should see a link called Email Distribution Admin.

3. Click on the Email Distribution Admin link.

4. On the next page click on the Add Member button.

5. On the next page use the drop down menu to locate the Email Distribution List that you need to manipulate. If you own many distribution lists, consider filtering by campus then searching for the distribution list.

6. On the next page search for the person that you wish to add (using the @okstate.edu email address may likely be the best search criteria to use.)

7. On the next page select the person that the system located by clicking on the Radio Button (the circle next to the person’s name.)

8. Click the Next button.

9. Enter the expiration date into the field provided.

10. Click the Save button.

Verification

Following the steps in this section will verify the steps in the previous section were completed successfully.

After adding new email distribution list members, please allow 10–20 minutes for the change to take effect.

This delay ensures that all systems have time to synchronize the membership.