Self Help Article (External)
Intended Audience: Faculty, Staff, Student workers
Purpose
This self-help article will assist end users in understanding how to add members or owners to global groups within the IDMS system.
A global group owner has the ability to manage various attributes of a global group, including adding or removing members and updating group details. However, owners are not automatically members of the group—they must be added separately if membership is required.
Membership in a global group is assigned in one of two ways:
- Automatically based on employment or student data in the IDMS system.
- Manually by a designated global group owner.
Requirements
The user of this article must have an active IDMS account and be an owner of a Global Group in order to successfully accomplish the following procedures.
Step by Step Procedures
Details
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Login in to your schools system:
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Select Global Group Admin on the left side of the page.
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On the next page, a list of the Global Groups should appear.
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Locate the Global Group to be manipulated by using the drop-down arrow.
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Click the Continue button.
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Click the Add Global Group Owner button or the Add Member button.
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Search for and add the new owner or member.
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Save the Global Group after making changes.
Verification
Following the steps in this section will verify the steps in the previous section were completed successfully.
After adding new global group members, please allow 10–20 minutes for the change to take effect.
This delay ensures that all systems have time to synchronize the membership.