Self Help Article (External)
Intended Audience: Staff, Faculty, Students, Student Workers
Purpose
This self-help article will assist end users in understanding how to remove members of email distribution lists within the IDMS system.
An email distribution list owner has the ability to manage various attributes of an email distribution list, including adding or removing members and updating list details. However, owners are not automatically members of the list—they must be added separately if membership is required.
Membership in an email distribution list is assigned in one of two ways:
- Automatically based on employment or student data in the IDMS system.
- Manually by a designated email distribution list owner.
Members who are automatically assigned cannot be removed because they meet the criteria of the email distribution list.
Requirements
The user of this article must have an active IDMS account, and be an owner of an email distribution list, in order to successfully accomplish the following procedures.
Step by Step Procedures
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Log into your schools IDMS system:
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In the Personal Profile page, click on Email Distribution Admin on the left side of the page.
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On the next page, a list of the Email Distribution groups someone is a member of should appear.
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Locate the Email Distribution group to be manipulated by using the drop-down arrow and click it.
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Click the Continue button.
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On the right of all members that you wish to remove, click the check box.
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Click the Delete Selected button.
Verification
Following the steps in this section will verify the steps in the previous section were completed successfully.
After removing global group members, please allow 10–20 minutes for the change to take effect.
This delay ensures that all systems have time to synchronize the membership.