Microsoft Outlook - Email - How to Search in Outlook

Self-Help Article (External)

Purpose

This article explains how to search in Outlook.

Requirements

Step-by-Step Procedures

Note: Per Microsoft documentation, archived calendars may only be accessed in the Outlook client.

  1. Search Your Entire Mailbox (Inbox + Online Archive).
    1. Open Outlook.
    2. Click inside the Search bar at the top of the window.
    3. Select the drop-down menu in the search bar.
    4. Choose All Folders (Can vary depending on Outlook client).
    5. Type the word, name, or subject you want to search for.
    6. Press Enter to view the results.
  2. Use Search Filters to Narrow Results.
    1. Click inside the Search bar.
    2. Select the drop-down arrow at the end of the search box.
    3. Choose the filter(s) you want to apply (Can vary depending on Outlook client): 
      1. From
      2. To
      3. CC
      4. Subject
      5. Keywords
      6. Date
      7. Read Status
      8. Attachments
    4. Enter the relevant details for the selected filter.
    5. Press Enter to run the filtered search.
  3. Search Only the Online Archive.
    1. Open Outlook.
    2. In the navigation pane, click Online Archive.
    3. Click inside the Search bar.
    4. Select the drop-down menu in the search bar.
    5. Choose Current Folder.
    6. Type your search term.
    7. Press Enter to view results from the Online Archive only.
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