Exchange Online - Archive - How to Search the Online Archive in Outlook

Self-Help Article (External)

Purpose

This article explains how to search the Online Archive in Outlook.

Requirements

Step-by-Step Procedures

Note: Per Microsoft documentation, archived calendars may only be accessed in the Outlook client.

1. Search All Mailboxes (Primary mailbox + Online Archive mailbox).
   1. Open Outlook.
   2. Click inside the Search bar at the top of the window.
   3. Select the drop-down menu in the search bar.
   4. Choose All Folders (Can vary depending on Outlook client).
   5. Type the word, name, or subject you want to search for.
   6. Press Enter to view the results.
2. Use Search Filters to Narrow Results.
   1. Click inside the Search bar.
   2. Select the drop-down arrow at the end of the search box
      1. In Outlook on the web, select Filters at the end of the search bar.
   3. Choose the filter(s) you want to apply (Can vary depending on Outlook client): 
      1. Folder
      2. To
      3. CC
      4. Subject
      5. Keywords
      6. Date
      7. Read Status
      8. Attachments
   4. Enter the relevant details for the selected filter.
   5. Press Enter to run the filtered search.
3. Search Only the Online Archive Mailbox.
   1. Open Outlook.
   2. In the navigation pane, click In-Place or Online Archive depending on Outlook client.
      1. Outlook Web App: In-Place Archive – Last, First
      2. New Outlook desktop app: Online Archive – Last, First
      3. Outlook Classic desktop app: Online Archive – account.name@okstate.edu
   3. Click inside the Search bar.
   4. Select the drop-down menu in the search bar.
   5. Choose Current Folder.
   6. Type your search term.
   7. Press Enter to view results from the Online Archive only.