General/Technical Documentation
Intended Audience: Faculty, staff, students, alumni and retirees
Purpose
This article explains the Office 365 licensing details for Faculty, Staff, Students, Graduated Student, Alumni, Retirees and Service accounts.
General Information
Office 365 licensing details for current Faculty, Staff and Students
An Office 365 A5 license is assigned to all current OSU Faculty, Staff and Students. This license allows individuals to access Office 365 applications via the web and install O365 applications on their desktop.
Faculty & Staff License Details
- License Name: Office 365 A5 for Faculty
- Assigned to: Current Faculty and Staff
- Applications Included: Microsoft 365 (Web and Desktop)
- E-mail Mailbox Max Limit: 100GB
- Exchange Online Archiving Limit (e-mail): 100GB, expandable to 1.5TB
- OneDrive Cloud Storage Limit: 1TB (1000GB)
Student License Details
One year and 45 days after a student graduates, their license automatically transitions to the Alumni license.
- License Name: Office 365 A5 for Students’ Use/Benefit
- Assigned to: Current Students
- Applications Included: Microsoft 365 (Web and Desktop)
- E-mail Mailbox Max Limit: 100GB
- Exchange Online Archiving Max Limit (e-mail): 100GB, expandable to 1.5TB
- OneDrive Cloud Storage Max Limit: 1TB (1000GB)
Office 365 licensing details for Graduated Students / Alumni
When a student graduates from OSU, their Current Student License is extended for 1 year and 45 days. At the end of this extension, the student’s O365 license automatically transitions to the Alumni Exchange Online license.
It is recommended to download or transfer your files before your license transitions to Alumni status.
Download My OneDrive Files to My Device
Transfer My OneDrive Data to Another OneDrive Account
The license only includes Cowboy Mail via the web and has no Office 365 or OneDrive Storage access.
- License name: Exchange Online (Plan 1) for Alumni
- Assigned to: Graduated Students
- Applications Included: Email access (Web only)
- E-mail Mailbox Max Limit: 50GB
- Exchange Online Archiving Max Limit (e-mail): 50GB
- OneDrive: Not Included
- Teams: Not Included
Office 365 licensing details for Retirees and Service Accounts
An Office 365 A1 license is assigned to all retirees and service accounts. This license does not provide access to the Microsoft Office 365 desktop applications. Instead, individuals can access those applications via the web.
- License Name: Office 365 A1 for faculty
- Assigned to: Retirees, Service Accounts
- Applications Included: Microsoft 365 (Web Only)
- E-mail Mailbox Max Limit: 50GB
- Exchange Online Archiving Max Limit (e-mail): 50GB
- OneDrive Cloud Storage Max Limit: 100GB
How can a retiree retain access to the Office 365 desktop applications
Your department must request a full Microsoft Office 365 license on your behalf. This license will be billed on a monthly basis to the department.
To request access a department representative needs to complete this form.