Give Someone Delegate Access

👤 Give Someone Delegate Access
Let an assistant manage your calendar and handle invitations for you.
✅ Before You Begin
  • You need an active NEO A&M College account with SSO access
  • An internet connection is required
  • The name of the person who will act on your behalf
  • Delegate is the highest level of calendar access — be deliberate about who receives it
  • 🕐 Estimated time: 4 minutes
💻 Which Outlook do these steps describe?
Written for Outlook on the web and New Outlook for Windows, which share the same layout. classic Outlook for Windows is laid out differently — its steps are in In Classic Outlook further down this page.

👤 What a Delegate Can Do 🕐 Reference  |  Read before granting
A delegate goes beyond Can edit in one important way.
  1. Like Can edit, a delegate can create, change, and delete events on your calendar.
  2. Unlike Can edit, a delegate also receives meeting invitations sent to you and can respond to them on your behalf.
⚠️ Note: That second point is the whole reason delegation exists. If you only want someone to be able to book time on your calendar, Can edit is the level you want, not Delegate.

🔑 Make Someone a Delegate 🕐 ~2 minutes  |  Any browser
  1. In Calendar, select Share on the Home tab, then choose your calendar.
  2. If the person does not already have access, add them: type their name into Enter an email address or contact name and select Share.
  3. Find them in the list under Inside your organization.
  4. Change the dropdown beside their name to Delegate.
💡 Tip: Tell the person you have done it. Invitations arriving in their mailbox on your behalf with no warning is a confusing way to find out.
🚨 Warning: Delegates act as you. Events they create and responses they send appear to come from your calendar. Grant this to someone whose judgment you would trust with your mailbox.

❌ Remove Delegate Access 🕐 ~1 minute  |  Owner only
  1. Open Sharing and permissions for your calendar.
  2. To reduce them to ordinary access, pick a lower level from their dropdown.
  3. To remove them entirely, select the trash-can icon at the end of their row.
💡 Tip: Review delegate access whenever the working relationship changes — a new assistant, a change of role, a departure. Delegation is the one calendar permission worth auditing deliberately rather than leaving in place.

🗃️ In Classic Outlook 🕐 Classic Outlook only  |  Desktop app
⚠️ Note: These steps come from Microsoft’s current published documentation for classic Outlook rather than from a hands-on walkthrough on a NEO machine. The button and dialog names should match; if yours differ, tell the Help Desk so this article can be corrected.
Delegation lives somewhere else entirely in classic Outlook — not on the calendar at all, but in your account settings.
  1. Select the File tab.
  2. Select Account Settings, then Delegate Access.
  3. Select Add, find the person, select Add, then OK.
  4. In Delegate Permissions, set the level for Calendar.
  5. Tick Delegate can see my private items only if you intend that.
  6. Select OK.
🚨 Warning: Delegate can see my private items overrides the protection you get from marking events Private. Leave it unticked unless the delegate is meant to see everything.

📞 Still Need Help?
If you encounter any issues not covered in this guide, please contact the NEO A&M College IT Help Desk:

🌐 Helpdesk Portal: support.neo.edu
📞 Phone: (918) 540-6099
📧 Email: neosupport@neo.edu
📍 Walk-in: I.T. Services, Library/Administration Building, 2nd Floor, Room 216
🕐 Hours: Monday – Friday, 8:00 AM – 5:00 PM
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